Study Away Program Policies
- Contact Hours Guidelines for Study Away Programs
- Enrollment Thresholds Guidelines for Study Abroad Programs
- UGA Credit Hour Policy
- Policy on the Requirement for Faculty and Staff to Submit Education Abroad Activity that is Recommended to Students for Review by the Office of International Education
- Short SABD Program Info and Itinerary Template (for study abroad programs less than eight weeks)
- Semester SABD Program Info Template (for study abroad programs eight weeks or longer)
- Internship, Practicum, or Student Teaching Program Information Template (for internship, practicum, or student teaching programs of any length)
The University of Georgia is committed to the safety and well-being of its students, faculty, and staff who travel to support the University's mission, and realizes that some areas and regions of the world present heightened health, safety, and security risks. Specifically, countries and areas that carry U.S. State Department Travel Advisories Level 3 or 4 require special consideration and review to manage and mitigate risk, and in many circumstances, require the avoidance of travel altogether, thus the ability to travel under UGA sponsorship or financing to countries under a State Department Travel Advisory Level 3 or 4 is limited.
Anyone traveling in a leadership/authority position on a study abroad program (including graduate assistants) must complete the Program Staff Agreement.
Program Director and Staff Agreements
The policies outlined in the Program Staff Agreement are available here:
- Expectations for UGA Program Leaders (for Program Directors/Leaders)
- Expectations for UGA Program Staff (for any UGA employees who are not the Program Director)
- Expectations for Non-UGA Program Staff (for any person in a position of leadership/authority who is not a UGA employee)
For additional information on running a program, please consult the UGA Study Abroad Program Director's Manual (PDF).
UGA Study Abroad Program Director's Manual
Students participating in study abroad programs must agree to abide by certain policies, including:
Student Participant Policies
- Agreement for Participation in a Program Abroad*
- Study Away Program Fee Withdrawal Policy*
University of Georgia general travel policies provided by UGA Finance and Administration can be found at http://www.policies.uga.edu/FA/nodes/view/988/Travel.
OGE has developed an Emergency Response Protocol for International Education Programs, available online in PDF format.
Emergency Response Protocol
- Please review the CISI Insurance Policy.
- To file a claim, use the CISI Insurance Claim Form.
- Enrollment information will be provided by OGE
- CISI Mobile Apps: iOS / Android
International travel authorities are reviewed by the Office of Global Engagement and, to assess safety and security of the target location, as with any UGA travel request, approval must be obtained prior to finalizing travel reservations.
International Travel for Faculty/Staff
OGE cross-checks faculty and staff travel requests with numerous security and information sources, including the State Department's list of countries with Travel Advisories level 3 and 4. The full policy on international travel to travel advisory 3 or 4 countries is available here: International Travel Policy.
As of September 1st, 2017, the U.S. government prohibits U.S. citizen travel to North Korea. Travel to Cuba, Iran, Syria, and Ukraine, which are subject to comprehensive U.S. sanctions and embargo, requires, per the UGA Travel Policy, the approval of the Office of Export Control and in many circumstances the U.S. government. For more information review the following Research Announcements and the Office of Export Control website.
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