In addition to some forms that are completed entirely online in the program planning system, the following templates are used for the program planning process:

Step-by-step instructions for creating an online program planning.

Rev. 4/29/2019

Detailed overview of the Program Planning Workflow: Program Planning Workflow.pdf

General Questions	studyaway@uga.edu
Academic Questions	csabroad@uga.edu
Budget Questions	ugasabo@uga.edu
Technical Questions	studyawayhelp@uga.edu

Annual Program Planning Policy:
Summary and Rationale

1. Background

Effective immediately, all previously approved faculty-led study away programs running Spring 2016 onward will go through an annual planning process. The planning process will cover academic, financial, and risk management aspects of the program.  
This policy is being implemented in conjunction with a number of improvements to UGA’s study away processes that include:

• The development of a new StudyAway Portal for study away that provides a one-stop-shop for program information, recruitment, student applications to programs and scholarships, and resources for faculty directors and administrators.
• Improved data collection and reporting on study away participation at the institutional, college, and departmental level, that will be available directly to academic unit heads and their designees.
• Streamlined financial processes that will allow programs to pre-budget expenditures and focus on the actual costs of running programs. 
• Enhanced risk management through improved insurance coverage for all program participants, with OGE handling the enrollment of program participants into the insurance program and the State Department’s STEP program.

2. Rationale

This planning process brings UGA in alignment with guidelines articulated by national organizations, such as the Forum on Education Abroad and NAFSA, and with best practices at peer and aspirational institutions. The overarching goal is to expand student access to and participation in UGA study away programs while ensuring that:

• Programs are academically rigorous, meet unit, college, and university learning goals and objectives and comply with SACS principles for reaccreditation;
• Program budgets are appropriate to support the academic program, follow all UGA budgetary rules, and are mindful of both student affordability and allocation of state resources; and
• Programs consider student and faculty risk management considerations in their design.

3. The Planning Process

The annual planning process begins soon after the conclusion of a study away program. Program directors will initiate the planning process through the one-stop StudyAway Portal by submitting the following materials for academic, financial, and risk management review:
 

1. Academic

 

2. Financial

 

3. Risk Management

 
Program information submissions will be reviewed and approved as they are received and programs will be informed about approval or for additional information within 4 weeks.

4. Responsibilities

Many people are involved in the program planning process. Below are three of the main individuals/ groups and their respective roles:
 

1. Faculty director

 

2. Department heads and deans

 

3. Office of Global Engagement

 

5. Benefits to the UGA community

2. Study away directors and faculty

3. Department heads and deans