Proposing a New Program
The Office of Global Engagement (OGE) is always open to exploring the development of new faculty-led programs. Proposing a new program is a process requiring the involvement of OGE, relevant department administration/staff, the Office of Curriculum Systems, and the Dean(s) of the appropriate college(s). To allow sufficient planning time for a new study away program, it is best to start the process at least 18 months prior to the estimated program departure date.
An overview of the program proposal process can be found below.
For faculty considering creating a study away program, the first step is to complete a background questionnaire.
Step 1: Complete the Background Questionnaire
This form is intended to prompt faculty to begin thinking through the academic, financial, and risk management components of the planning process. It is also created to help guide the conversation between the faculty member and Dr. Yana Cornish, Director of Global Education, as outlined in Step 2.
Once the questionnaire has been submitted, OGE will reach out to the faculty member listed and set up a meeting.
Prior to the meeting, the faculty member should:
- Review the UGA Credit Hour Policy and performance expectations for UGA program directors, faculty and staff
- Familiarize themselves with the Study Away Program Director Manual
- As necessary, review the Office of Faculty Affairs' Instructor of Record Credentialing process
- Identify their departmental Business Manager (for purposes of future program budget development)
Step 2: Schedule a Meeting with the Director of Global EducationThe purpose of this meeting is to:
- Discuss rationale for the program and its benefits to the academic unit and UGA
- Evaluate the viability of the proposed program and how it will fit among existing program offerings at UGA
- Discuss the academic and financial management of the proposed program
- Discuss the long-term sustainability of the program
- Discuss safety and stability of the area in which the proposed program will be located
Program Director(s) or a designee can create a Faculty-led Program Proposal in the StudyAway Portal for the semester and year that they intend for their program to run.
Step 3: Complete a Faculty-led Program Proposal in the StudyAway Portal
They should complete the following information:
- Program Rationale
- Program Leadership
- Academic Information
- General Program Information
- Financial Information
- Travel, Facilities, Housing/ Meals
- Health and Safety
- Risk Management
- Consular/ Emergency Service Information
- Academic Information Upload
- Syllabi Upload
- Budget Template
- Initial Program Travel Itinerary Upload
- Supporting Signatures of Unit/ College Heads
Step 4: Committee Reviews the Proposal
Each semester, representatives from OGE, the Office of Curriculum Systems, UGA's Office of Emergency Preparedness, and faculty representatives meet to review and discuss each proposal. The review process will include a review of the academic, financial, and risk management components of the proposal. Each member of the committee will need to give their approval of the proposals. In most cases, the committee will ask for additional documentation before approving programs.
OGE will indicate final approval of program proposals by sending a letter to the proposing faculty member's Unit Head/Director, and the Dean of their college.
Once a program is approved, the faculty Program Director (or a designee) should:
Step 5: Proposal is Approved
- Create program planning documents
- Schedule a StudyAway Portal Training (email email@example.com)
- Schedule a Budget development meeting (email firstname.lastname@example.org)
- Once access is granted (post-training), set up a Program Brochure
- Update a Cost of Attendance Sheet
- Open applications for the term
- Join the FACSA-L Listserv
- Sign up for a Risk Management training (email email@example.com)
- Become familiar with policies and procedures of global education at UGA
- Review the Study Away Program Director Manual
- Faculty or staff traveling with the program need to sign the Program Staff Expectations Agreement. All faculty and staff who will be directly associated with the program while it is operational should be issued a letter of offer, using the standard template
- Consider signing up for the annual Global Open House and StudyAway Fair to market your program to interested students